Reforming boards and commissions

I think it's really important for us to also have some input from boards and commissions to help us make these decisions.

some of our boards and commissions that our process is simply just not right

we do recruitment um in alignment with the boards and commissions which has traditionally been like mid December sometime until the end of January

bring in to more of the boards and commissions is how youth is actually represented and connected in to the work that the boards and commissions do

staff provided a summary of board and commission recommendations in last week's memo shared with city council

our boards and commissions get to weigh in on these items

that there was one um commission uh that did not recommend the budget

the board and commission subcommittee wanted to reduce the amount of years that you had to be on a board

especially removal provisions for board and commission members

amendment to section 130 of the charter which outlines the parameters of our boards and commissions

the long and the short of it is that boards and commissions really aren't empowered to have formal liaisons

as part of that was a whole review of boards and commissions, and as part of that.

Our board meetings are more designed just to give public comment.

staff, city staff, serve as our boards and commissions secretaries, and so I'm appointing

as the start of the new boards and Commissions year, TAB's practice is to review and reaffirm or elect new officers

I don't really support more boards and commissions in general

I think an 8 AM start time would be

we had to uh get up to compliance with a state law uh that uh dictated the number of commissioners and uh some of the specific seats on bureau

Boards serve in an advisory capacity. Your role is really important.

I think, you know, the role of these advisory boards and commissions as Boulder is for us to listen to the public

I think that you just brought up probably the biggest matter, which is recruitment efforts.

we're just complicating and exasperating the problem that we already have about recruitment.

We still have some vacancies. They are doing a second round, and applications are due this Friday, so if you know of anyone

So, just to take a moment to remind everyone what the role of boards and commissions are in this process, you serve in an advisory capacity.

Boards and commissions sometimes have bylaws just like the panel, but they also have their own sections in the code

that's exactly what we did. So, we were we were folded into the boards of commission,

we followed the board and commission process and require people to reapply just like boarding commission members do.

All remarks and testimonies shall be limited to matters related to city business.

give us just an update on how the interviews went for the boards and commissions.

there was a boards and commissions project that the clerk's office is leading to make things more consistent across the boards.

where we are in recruitment is the panel, or the recruitment application period closed on the 25th of January.

coming down as C on member recruitment and renewal of current terms.

we're constantly saying let's put it through those uh different um com boards and commissions

the 2026 boards and commissions recruitment period is now closed and interviews are underway

It's kind of nerve-wracking to watch a City Council meeting where they make all the decisions on all the boards and commissions.

The 2026 boards and commissions recruitment period is now open until midnight on January 25th.

So I think it would be great if our board can put The word out to

There's the planning board, which is, like, the board and commission. Just like this

recruitment updates, I was just mentioning someone reached out to me, about inquiring

I do have a question on recruitment. I'm not sure if we're able to see, but have we gotten any applicants yet?

I think it was a good turnout, and we'll probably be doing that every year for recruitment.

that's a board and commission recommendation, it's our only Board and Commission recommendation out there is from PAB

I would like to dig into the board and commission's recommendations

they're in the midst still of dealing with boards and commissions and changing policies

the 2026 boards and commissions recruitment period is now open until midnight January 25th, 2026.

Next is the boards and commissions committee who might be interested in this one.

So, the announcement is about 2026 boards and commissions

Any news on anyone who happens to be interested in this commission

there'll be new candidates for the commission membership

if you wanted to chat about anything relating to recruitment efforts for new burough commissioners, you can do that.

the urban renewal law doesn't um preclude having membership um from individuals who aren't residents

Burough is technically its own independent entity from the city. Um, it's not like the city controlled boards and commission.

the city council has had a subcommittee to review, all things boards and commissions

There's a few things that are different this year. About our recruitment.

And that is all about the board's recruitment and the timeline, which is interesting and fun.

Strongly recommend that we have some kind of mailing out to property owners in the district for recruitment for this commission

and then we'll invite everybody, so if you can make it, or if you just want to stop by

And part of that this year is a board and commissions open house

I think the last time it had been revised was, like, 2020, maybe?

because they're trying to make all the boards and commissions more consistent.

Over the next year, all boards and commissions will be transitioning to using one meeting for Like,

There was discussion regarding the, Recruitment, for boards and commissions.

council has asked all the boards and commissions, not just us, to think about

we are told that the priorities for this year for city council for their work plan will be limited in number

As you know, we have a letter to write to council.

getting other members of the community involved in our advisory boards and commissions, so just really thank you for your support on that

in January, the recruitment for the new board members will launch, and we will share those materials with you

This vision supports physical and emotional safety for community members, staff, and board and commission members

we will put together a couple questions for applicants to answer as a part of the recruitment process and we'll send those to you as well.

by expanding the number of commissioners and including representatives of local taxing authorities on bureau.

our board won't really be involved in any of those appointments

to comply with state law from our current five seats to 13

There is a line in their um, scope that talks about uh, management of board and commission communication with council.

the committee may review and recommend procedural changes and improvements to the boards and commissions program

And the City Manager is opening up comments to the boards and commissions, to submit for their annual retreat.

So, so if we have other boards and commissions that are separate and independent reporting to the city, you tell me.

We're we have a fairly thick set of boundaries compared to some of the other uh boards and commissions.

This helps so that council members read all these letters in advance of their retreat, in the spring.

you might be wondering what your role and that of other boards, commissions, or policy-making bodies are. Well, most boards and commissions are advisory to the process, including TAB.

Just want to really briefly kind of talk about the role of boards and commissions

And then in January, there's going to be a public open house, for all boards and commissions for recruiting purposes.

that is working on process improvements and consistencies. We can follow up with you at the next board meeting.

So I don't know how we get what process there is to swap out existing liaisons with the new ones that were appointed.

It's only one board. Is there a reason why we can't move it along a little faster?

Go and tell council that this is. Our our position. So that's. Something that you can do, too, and speak on behalf of the board.

Boards and commissions are sometimes asked questions from the media.

Those issues. Should come from. Council, and not from boards and commissions or individual board members.

we just closed the applications for recruitment for board commissioners, and we did not have any more applications

and it's not council. It's just for boards and commissions.

Whose decision is it for how we take public comment?

And there are a couple of other boards and commissions that also are kind of re-recruiting from June 30, through July 18

There were a few boards that were not fully seated in March when they seated the others, and so the Board and Commissions Committee had calendar for August.

the idea of the charter amendment would be that it would create flexibility for council by ordinance

flexibility on terms and criteria are, um limited right now based on the language in charter section 130

the committee is recommending one ballot measure to be considered by council, which is an amendment to charter section 130 um related to boards and commissions

bianual report, specifically the alignment to inform the council retreat and then also the midyear.

We've seen the benefits of the city clerk's office central management of the recruitment and administration of boards and commissions

pursue a ballot question that would have lifted charter restrictions on certain aspects of board and commission structures.

there is a recruitment committee that will be meeting a little bit later in this month

the boards and commissions recruitment uh cycle has ended

that's a place within the boards and commissions discussion when you bring stuff to us

as we look as we go through the process of looking at our boards and commissions and thinking about sunsetting some of them

as a matter of reform in the way councils and the way boards and commissions operate in the future

That council is a little overwhelmed by all the inputs they get from all the different boards and commissions

tonight's second public hearing is item 5B, and it is the consideration of a motion to approve the 2025 boards and commission appointments.

you elected to keep the human relations commission's boards open or extend that recruitment by vote.

commissions appointments as noted. Second. All right, we got a motion to second.

but it is compiled into a citywide document of all the volunteer hours, all the boards and commissions and other folks who volunteer for the city.

applicant interviews for the 2025 boards and commissions have concluded and recordings are now posted on the city's website

I would be curious if this is an approach that other boards and commissions are using on tracking hours

And then it rolls up at all the boards and commissions of the city.

we intend in April uh to come back to you with a a update both on agenda management processes as well as board and commission processes

that was a topic that was raised in this process but is already programmed in our work plan in conjunction with our boards and commissions

which is about the boards and commissions recruitment just to let you all know

We did have 2 applications for 2 open seats, which is exciting.

You'll see that March 20th are the Board and Commission appointments.

and we're in the selection process to to refill a few seats on the panel

we did an initial recruitment in 2021, after the after the community vote to stand up the franchise

I'd love to learn from y'all's experience. And how do we do that better knowing they jump in in April

I really would welcome. Y'all's input like the timing of board and commissions is what it is

So I'd love to just recruit some new people and get some new fresh blood.

so that we can see that, and also help spread the word to get some more people in there.

I'm sure folks can provide an email update on recruitment efforts.

board recruitment is closing soon, and then we will start the interviews on that.

So the requirement for training is in the bla rules of procedure.

is going to be a boards and commissions open house, where the panel

talking about student panel member recruitment. And any updates on that.

the 2025 boards and commissions recruitment period is now open until January 31st 2025

So I just wanted to alert the board that we're not doing the traditional call for letters this year

there is a really valuable Board and Commission training happening on Saturday

There's a boards and commissions like open house happening here in a couple of weeks that I got an email about.

when we have board, recruitment and things change, I just want to make sure

There is a memo regarding board recruitment and the dates for that

boards and commission recruitment. I'll send out the flyer to you all.

the city began accepting applications. 4 vacancies on the boards and commissions we'll accept applications

as you are our experts we don't talk to you that much what what what would you like us to know

we should tell boards and commissions that we will gladly accept um their letters

letters from boards and commissions I've heard chatter about um uh are are we asking boards and commissions to provide letters

I don't know how much capacity board members would have to do more liaising.

So you know anybody who in the public wants to get involved with city with city boards and commissions

One is we have a lot of vacancies on this prab that are coming up, and I wanted to talk to you all about the process.

the application for to be on a boarding commission at the city is now standard across all boards and commissions

It's actually an update on the recruitment process for boards and commissions

our boards and commissions as that is a an acute area of need per the report

I was, gonna say, recruitment, or some solution to that, including marketing aspects, for for reaching a specific district

Just the recruitment for these boards. There seems to be no interest in it.

So our next recruitment window starts December 16, th and applications are taken until midnight on Friday, January 31, st

I don't know that they're going to be asking for board and commission um input because their work plan is set

And so one of the ways the city attorney's office does help, though, is in supporting boards and commissions and their roles.

provide council, more authority, all of all the other boards around terms and limits.

I mean it would be more effective going forward to do that right after the boards and commissions are selected um because sharing meetings

to remove the planning board ex officio position from the landmarks board

So instead of having 5 year terms, they could change it and say, Okay, Housing Advisory Board, we're going to appoint for 2 years or

Okay, this is the historic preservation to remove the appointment of planning board member to the landmarks board.

Be amended to authorize City Council to set the terms and criteria of board and commission members

So the joint meeting of all the boards is that basically a social get together, or more like a forum.

it is also an opportunity for you to kind of better understand what all the other boards and commissions provide

we've got uh four great boards and commissions who we consult with

because we're in the middle of some board and commissions work right now

I reviewed bylaws from other boards and commissions from the city of Boulder

that board recruitment will open in mid December.

But City Council doesn't always reach out directly to boards and commissions every year and say

to help provide input to city staff and consultants about the city's board and Commission process

can you speak more to the relationship between City Council, city staff and human Relations Commission?

which read all board and commission members serve at the pleasure of council has been removed

the board and commission ordinance would be scheduled for third reading so that we can make that change

it certainly didn't come up during our discussions during the board and commission appointment

Would you like to approach all of the other kind of council boards and commissions, as well as council

you using the power of boards and commissions to really champion the message.

was any of the kind of this presentation given to Council? Reflect any input from the boards and commissions?

when I look at um our boards and commissions which we've had conversations around

this Charter section sets forth the terms and eligibility for most boards and commissions as follows

So essentially, we are talking about the panel's rules, duties, and responsibilities.

in other boards and commissions, and it may be different for planning board than for other boards

one of the things that staff reports to City Council is, what was the Board and Commission feedback?

It's not in something I've seen with other boards and commissions that that specifically require you to have a public hearing.

we talked in boards and commissions and training, about general principles that are generally applicable to all boards and commissions.

to ask the boards and commissions committee to look at bringing back a targeted enough change

I'm not sure that those kinds of restrictions around our boards and committees are things that we would want in the charter

the boards and commissions committee asked staff to review our options for potentially EXP Ting those Charter changes

what is the role of boards and commissions um what's the role of Community Partners

staff will begin working with the Committees for Council engagement or treat planning and boards and commissions to clarify roles

and of course the ongoing improvements to board and commission work that we anticipate over the next couple of years

there be alternative mechanisms whether it be through an advisory Council or or something else that would allow those community members

Boards and commissions, roles city wide. Wide Where our staff have been.

The community members, staff. And board and commission. Members as well.

the city is going through a board and commission review with consultants. And so that is one that not sure what the future holds for it

I'm happy to send it to the board. It did make its way to city council.

This one is mission of boards and commissions, etc.

since last fall Council had a study session related to a pretty comprehensive assessment that has been conducted around our entire board and commission system.

fake Recruitment is open through April nineteenth. Okay. And are we ready to go on

we still have a vacancy. Right? Correct. They did open midyear recruiting.

and so board recruitment is actually open again.

as we seek new members for the the expired seats that concludes updates or matters from staff.

we are opening up recruitment again, and we had the greatest turnout and applications

So there is work going on for boards and commissions across the organization.

Bring on new members of all boards and commissions, that they not only look into.

All boards and commissions. To Provide any kind of feedback.

But I'm. Talk about the need for. Nervous. Board, and. Commission, Reform and

next we have our cannabis licensing Advisory Board we have three seats available for appointment this recruitment period

we can extend it as it is now we can open it back up and extend it for say another April May

to reopen uh the boulder um the bever ing Authority and um design Advisory Board

There is one sentence that said expansion received broad support from stakeholders, boards, and commissions.

it was just sort of a general information about boards and commissions and the time commitment and the kinds of things that we do

City Council has requested feedback from all of the city boards and commissions on goals for the upcoming year.

We're planning to do a midyear recruitment and June or July, and hopefully recruit another member.

But we did have interviews for the for board recruitment.

who does actually, you know, advise on these issues to other boards and commissions.

I don't know how they all fit together these different boards and commissions

I would also like to add the Boulder Police oversight panel as a part of the boards and commissions

wondering in this time frame if we even have the staff capacity to look up past board and commission members

there was a broader city effort to recruit people to all the open board submissions

the city has been going through a review of its board and commission process

board and commission report debrief and discussion. prab handbook, deep dive that I don't know if that's necessary anymore

happy to share out some information about how the city has been recruiting commissioners.

But she's here to talk to you about Commissioner recruitment effort to introduce yourself and talk about Commissioner recruitment.

I have some recruitment ideas for some people I think that would be great that I've been in contact with.

And the recruitment ends on January 20 ninth. That's correct.

I'm gonna talk about board recruitment first. And board recruitment is currently open.

the 2024 boards and commissions recruitment period is now open until January 29th 2024

The Council Retreat Committee will meet in January to determine what roles, boarding boards and commissions might have related to the retreat.

how to restructure these boards to kind of like what what we would like the environmental board to be

There are 14 applicants this round. and if someone is interested, is there still time to submit an application?

regarding the panel recruitment selection we had the training this past or 2 days ago for the Advisory Committee

So I looked at some other boards and commissions, and II did not look at all of them

10 people for 2 commissions, and it's been challenging

I know that on this specific commission there's at least one seat opening up next year

Move into the Commission or recruitment efforts, update new name on the agenda

We're just one of 20. How many? 2422, 20 something. Boards and commissions.

today applications opened up for boards and commissions

curious if um how we can make sure that they're getting it through iterative process and not just kind of one time to to say something and provide feedback

other avenues in which to pre present that knowledge transfer when particular decisions need to be made by the whole Council awesome thank you and similarly if information

two years ago we overhauled to some extent the boards and commissions process we're still um going through sort of the assess working with staff on overhauling other aspects

So they haven't asked the community is boards and commissions. Specific questions, which is what they usually do.

It will be folded into the same recruitment process when they open up for boards and commissions.

There is not a separate recruitment for this vacancy due to the timing of the new, of the recruitment cycle.

Board recruitment will be starting in mid December, so we'll share that information with the board.

the city needs to do a better job announcing boards and commission and give enough time for community members to apply

Were the questions for recruitment. I wanted to give you all an opportunity to review those questions as we do every year.

This is one of the commissions that we've been most challenged with. Keeping seats filled.

reduce the term requirements from 5 years to 2 years, in hopes that more folks would be interested in volunteering if the term was not as long

There is the timeline in there for board recruitment. So select board. Recruitment will begin on December eighteenth.

So the only other discussion item that we would have would be board recruitment.

It seems like it is hindering our recruitment by not allowing applications to move forward.

the Board and Commission program assessment that work and their recommendations went to council

thinking about the the broader effort around revising change. Or you know, updating how boards and commissions work.

got staff direction to hire a consultant to assist with sort of a more comprehensive review of our boards and commission program

we would want you to develop a standardized Equitable process for reviewing boards and commissions

another area where you know boards and commissions right now not all boards and commissions offer opportunities for public engagement

alright anything else around Commercial Commissioner, recruitment questions, or otherwise.

Regarding recruitment questions before we move on, I guess just will I have will I hear from you

which then leads to sometimes that clash between an advisory board that doesn't really have any authority to

So the boards and commissions report that the consultant was hired, they did a bunch of interviews, they did a survey

doing the circuit with boards to take meaningful input

I think it's just the promotion of boards and commissions like I did

What is the purpose of the city's boards and commissions?

City Council will consider the findings and recommendations from the Board and Commissions Improvement Project

unlike perhaps other boards and commissions we will have a sizable pool of alternates by which to slot folks in

we expect to hear that through the monitor so that we can continue to support like we would with any of our other boards and commissions

I'm told I shouldn't expect more support from the city than the bo other boards and commissions get

2,024 for recruitment will be beginning soon. We're anticipating that applications will open on December eighteenth.

we're gonna have a recruitment cycle coming up early next year as well.

I did advocate for you know paying board and commission members as part of this last work plan

I have previously made a request that we um give some benefits to boards and commissions members

So they the city manager's office actually is in charge of board recruitment, and they open board recruitment at certain times.

one of the things they are considering specifically is how to simplify.

This is something that the city is tackling currently as we're evaluating all boards and commissions.

What is the recruitment process gonna be like? The old boarding?

There's other boards and commissions in the city that, might benefit from this kind of conversation.

And this is consistent with this is the exact same language that is, in all boards and commissions.

So hopefully, the ordinance changes are gonna go through smoothly.

where we have a new ordinance in the works, which also includes some changes to how the The process goes for appointing new panelists.

There seems to be a lot of duplication and miscommunication, because they're so siloed, and maybe that will come through

survey from Hrq. Around board and Commission evaluation, the program evaluation

The scheduling of the landmarks, board meetings during the workday was kind of the main point that she saw.

So the first thing is that the city is looking kind of across all the 22 boards and commissions and have hired a consultant

There is an item called Boards and commissions, assessment, initial recommendation.

tonight's public hearing is item 3A on the agenda it is the 2023 midterm boards and commission appointments

that we can't engage the boards and commissions and other groups who can expand our thinking

taking a look at our the boards and commissions work in general but also looking at scope

Yes, applications are close. City council last week. Discuss the possibility of extending the window for mid year recruitment

next step is commission recruitment. Update with the one to 8 next to it.

does council wish to extend the mid-year recruitment period for those boards or commissions that did not receive any applications

where we are with the midterm recruitment process

the discussion regarding extending the midterm recruitment for the boards and commissions

the 2023 boards and commissions media recruitment period is now open from May 29th to July 2nd 2023.

the city has about 20 boards and commissions in addition to the police oversight panel

for 2023 boards and commissions the mid-year recruitment period is now open from May 29th to July 2nd 2023

requirements for city of Boulder board members as outlined and defined in the Boulder City Charter sections

the 2023 boards and commissions mid-year recruitment period is now open from May 29th to July 2nd 2023

the project covers subject matter that spans several of our boards and commissions and I wanted to highlight that this project is piloting a multi-board working group

board and commission descriptions and vacancies online at www.bouldercolorado.gov boards Dash commissions

planning board does kind of operate outside of the norm when it comes to that boards and commissions. so we're kind of working on actually developing

and that is that the 2023 boards and commission's meteor recruitment period is now open from May 29th to July 2nd 2023

And then August third is the date that council will make appointments.

other recruitment for boards and commissions is. Open from May 20 ninth, and will be open until July second.

I was also really interested in the idea of boards and commissions um and them being paid because they are almost completely unpaid

sending out an email to recommend board and commission members take this training and if so how would we like to do that

they're starting to roll out the role of government training that I think most if not all of us have taken

Does there need to be any more discussion on Commissioner recruitment.

since we are on the same slate of commissioners right now, since we did not get anybody appointed, so we can continue with the existing slate.

in order to align with the beverage, specifically the beverage licensing authority and other boards and commissions

objective that all staff, all boards, commissions, and volunteers do take this training.

And that email exhibit is on upcoming board and commission training.

examine what what might need to work differently and better.

review the process around board and commissions, applications and terms, and all that is. Is there. Is there anything new with that?

we are currently looking at almost 11 different boards and commissions, so I can list them out

pilot a multi board working group where a variety of different boards and commissions will select a liaison

bring content updates and information to all the different boards and commissions

we are doing that work to look at kind of our boards and commissions

boards and commissions do not encourage, or do not expect the chair person to make motions.

one of the things that was specifically called out was how to increase diversity among board and commission members

in our general Provisions for boards and commissions and city council there is not a provision right now

because with 20 boards and commissions it would be hard for us to actually Wrangle that information

lastly we notify our boarding commission secretaries and Liaisons to tell their boards internally

we've got roughly 100 people plus or minus a little bit we're serving on our boards and commissions

we usually ask our boards and commissions for their feedback and work plan in December

we heard several people inquire about or missed wish that there had been sort of an update from boards and commissions

and the asked boards and commissions was not an annual process all the time it changed over time

we didn't really solicit any input from our boards and commissions at least not formally

I've heard from different boards and commissions they want an opportunity to weigh in

We did not receive any applicants for this, for, unfortunately so, what's going to happen is we will recruit again during the mid year recruitment

So for board recruitment. We, after applications closed last Monday, Monday, the thirtieth day closed.

recruitment for Boards Applications closed yesterday. and we had a whopping 2 applicants.

in the recruitment process you would participate in the interviews for that given border commission

following deliberation with the boards and commissions subcommittee um the list was narrowed down to

the 2023 boards and commissions recruitment period is open but we'll close in just a few days on January 30th 2023

so we have 5 applications for 2 spots already.

We said that we would take your comments and synthesize them to see, and that so that we could then pass them along to the clerk's office

we are in recruiting mode for all city boards and commissions

the first is about the recruitment efforts on this commission for the Hrc

ways to better engage or simplify our our board and commission recruitment and retention

get solicited to participate in the city at a deeper level through boards and commissions

Council wanted us to focus on the board and commission our existing Board Advisory Board process to use that for public engagement.

other city boards, and like what we do if you know there Aren't co-chairs for most boards and commissions, there's usually just one

2023 board and commission's recruitment is now open if you are looking for an opportunity to get involved

So the city clerk's office leads all of the recruitment, I mean they do broad recruitment for all boards and missions.

One question before we get into this with this now being the hot time for recruitment of new commissioners throughout.

remove item 8A a council discussion on proposed boards and commissions liaison duties which has been moved to the January 12th study session

it's probably best to decide as a full board, so that we're not trying to bring a training to a board

to work with staff on a training about increasing inclusivity and belonging equity and diversity on our boards and commissions.

There's there's formal and informal methods for recruitment.

They lead the city wide recruitment in the past, and at a very high level it launches in January

I suppose you know, regarding these recommendations first. Does anyone have any questions?

And we thought there should be and this is something that city officials would be conducting orientation training that covers the role of boards and commissions.

the boards and commissions that city Council is appointing have not or we don't know what type of background

We followed that process for the Library District Advisory, Committee, the city follows that process, for every single committee

a critical recruitment mechanism as well as we're thinking that's a one-year appointment the student seat

let's Let's get through the Commission recruitment questions. Um! So that we can take that off our table.

I Forget for two thousand and twenty-three recruitment typically happens in March.

with respect to the skill set issue and no other comments on the uh recruitment issues

the Recruitment and selection process improvements and also the evolution of the boards and commissions meeting Logistics

getting your feedback on the 2022 interview process and whether you would like to continue in that same direction

the universe of Boulders boards and commissions have a considerable number of interrelated Parts

working on recommendations to improve the boarding commission process

They did have an option for hybrid meetings. If the Board chooses to do that I would feel more comfortable.

we are in the midst as well of our Recruitment and selection committee

We may need an ordinance change, because again, if you're a senior, you wanna do it for a semester, that may be something that we would like to explore

upcoming conversation about boards and commissions generally so we can certainly continue to talk about it

I don't think it's good governance for us to individually direct board work or to favor certain boards over others

has an update about board and commission meetings returning into person

Some logistic issues that we're trying to get through in order to make hybrid meetings possible for boards and commissions.

who will be making that determination as to a public health concern that permits a virtual meeting

allowing for boards and commissions and the city council members to attend meetings virtually or in person

i don't know that we've really tracked the workload of all our other boards and commissions

how does the workload for this one compare to the other um boards and commissions that we have

that we work on all of the boards and commissions proposals together at an upcoming study session

there was a lot of conversation around boards and commissions and various ways that we could change how they're um administered

taylor do you want to to bring up the the boards and commissions thing and our option there

before we begin the process of nominating and appointing board and commission candidates to fill our current vacancies

so i'm very supportive of looking at this again and creating a policy that is actually going to be adhered to um at all times

maybe i'll put it to my colleagues that are folks um comfortable tonight um appointing people to boards that only have one candidate this evening

i'm also working on a cross-departmental team team about in general board and commission process improvements

there's there's more interest in expanding that opportunity because it really is the public's chance to get involved early on in a project

board members are appointed government officials they are not just volunteers we have a lot of great volunteers

you can find those descriptions of those boards and commissions and vacancies online

boards and commissions recruitment the regular annual recruitment period has closed but we are still recruiting for the following boards

we are still recruiting for the following boards due to the low number of applications and in some cases no applications

annual recruitment for most boards has closed but we are still recruiting for the following boards

As well as recruitment for more Members, as you know, again, this is hopefully ongoing

we are still doing recruitment um for boards and commissions for the following boards because we have um still openings

and that board and commission representatives also believe advancing this work supports their mission

we've convened a board and commission group of liaisons and secretaries to partner on a more strategic approach

well our regular annual recruitment period has closed but we are still recruiting for the following boards

we pick boards and commissions every year we interview people

the recruitment process was happening, the city wide process for boards and commissions

there are challenges to the boards and commissions recruitment process

boards and commissions well annual recruitment is closed and in fact we are uh talking about who is going to get appointed to the boards tonight

that city council at its regular meeting before the april shall appoint members to city boards and commissions who are city residents

before we begin the process of nominating boards and commission candidates to fill the vacancies

next let's talk about boards and commissions we have closed the annual recruitment period for most boards

item 5b is the boards and commissions recruitment slash interview process check-in

boards and commissions at their discretion can determine whether they be virtual or hybrid

some of the folks on Council have been on many of the boards that you might be applying for

recruitment for boards and commissions is currently open and closes on February 21st of 2022

are going to present some more exciting changes to boards and commissions

adding item 8a which is the boards and commissions subcommittee update on proposed process changes and bureau recruitment

the boards and commissions of the city of boulder are a great way to do so

all of the Cities boards and commissions and whether they should receive some sort of uh monetary compensation

there has been a boards and commission subcommittee engagement committee that's been looking at kind of boards and commissions

our third and last announcement is about boards and commissions recruitment so 2022 boards and commission recruitment is now open

wondering if this is a place where we might consider leaning on any of our boards and commissions

do we really want as many boards as we have

that's not what we want to get for our boards and commissions we want to get people of judgment

This is a relationship between boards and commissions and Council and it's you know it's not a staff thing

The relationships between the boards and commissions and the Council is the relationship between the boards and commissions and Council

this goes from recruitment to retention to how the boards and commissions are structured this is already at the beginning stages

internally we have a team who's working to put together a condensed version for our boards and commissions uh community volunteers

they focused on improving boards and commission processes and the cross-departmental team has formed to consider assess and implement changes

there's other board and commission reforms I think that we'd like to bring forward as well

there's three days set aside for boards and commissions

I think that might be something we might want to make sure that we consider for the next appointment for boards and commissions

we see the same thing year after year in applications to boards and commissions

for most of the boards and commissions your that's why you have a separate email account

volunteers will be appointed um to serve on one of these boards and you'll help city council examine issues

we're doing uh our midyear boards and commissions recruitment we are seeking volunteers to serve on the following boards

as I talked to other boards and commissions because you're not the only person who said that

I do look at some of the other boards and commissions, who are recording and occasionally stop in

For boards and commissions, you are a body that is appointed by Council.

boards and commissions recruitment we're still seeking volunteers to serve on these following boards and commissions

I thought we also had a few other boards like the Boulder Junction access district

since you and i are the boards and commission subcommittee

applications for several boards and commissions the boulder junction access district parking

we're continuing to accept nominations for applications to the following boards

we would love to have you join us for one of those boards you can apply at boulder colorado.gov boards and commissions

we are still looking for applicants um to join us on our city boards and commissions we have three of them left open

second announcement concerns or boards and commissions you still have time to serve one of the city's board

the city has identified increasing diversity on our boards and commissions as as a priority

boards and commissions there are a few openings still on our boards and commissions and we're looking for volunteers to join us in city service on these

and then finally boards and commissions we are continuing to accept applications um for volunteer positions on

inventory of barriers for community members in accessing or participating in boards and commissions around covid recovery

next subject boards and commissions there is still time to apply to serve on one of the city's boards or commissions we're continuing to accept applications

it's the board and commission appointments to the beverage licensing Authority Board of zoning adjustment and the Water Resources Advisory board

boards and commissions we have concluded interviews for all boards and commissions and will be appointing new members this evening

there are certain lanes that boards and commissions need to stay in, but when can we perhaps maybe

it was something that we discussed with both of the city manager candidates in terms of how they see the role of their citizen boards and commissions

to create that space for inter-departmental work and inter board work

one of the things that we talk about with boards and commissions is how we have not done a good job of

I would suggest that we only ask that question if they were televised so that we avoid the gotcha Point

the third question of how many of these board and commission meetings you've attended takes about two seconds to answer

we do however have three boards and commissions that did not receive applications to proceed on to the interview portion of recruitment

we do however have four boards and commissions that did not receive enough applications to proceed to the interview portion of recruitment

boards and commissions annual recruitment for the 2021 boards and commissions has closed for most of the boards or commissions

the city clerk's office is in the process of reviewing all the applications to ensure applicants meet the requirement

annual recruitments for our 2021 boards and commissions has been extended through 5:00 pm this Thursday February 4th

THEHE ASKSE BOARDS AND COMMISSIONS COMMITTEE TOO GROROWW THEHE ORIENTATION

ANOTHER ITEMEM I IS JUSUST RELAO WHEN W WEE HAVEE PEOPLEE LEAVEVR COMMISSIONS

JUSTST GENERALLYLY BOARDSS ANDND COMMISSIONS. SOSO WHAHAT I'D'D LIKEE T TOO DK ABOUTT THIHIS ITEM

generally Empower um boards and commissions and uh

I just wanted to add one to the boards and commissions so over on the right

The boards and commissions presentations that Council and I have a follow up item to discuss

if you're a member of a boarding commission we're super jazzed to hear your presentation

the idea of um onboarding for boards and commissions is that a work plan item

to educate us the council about the work that you've done throughout the year

get the person hired staff person hired and then start the sort of recruitment process to create this new committee

we um often don't get young applicants to our boards and commissions

role of boards and commissions in supporting city council and making balanced and informed decisions

making sure that we start collecting data on boards and commissions

ensure that our city advisory boards our commissions and our working groups have the least amount of barriers

somewhere around the 15th of um December we might start recruiting for next year

we'd probably want to open a full recruiting window

I would rather we have like a pretty firm process for when a board member is replaced

when we do board and commission interviews that's done in public so the question is was the intention

i understand we do it with boards and commissions i'm not sure if this is in the same vein

when we appoint people to boards and commissions we select them uh i don't think anybody has a lot of appetite for rejecting people

Channel 8 support for boards and commissions will be reduced

we won't be broadcasting it on Channel 8 or via our YouTube channels that saves significant staff resources

next question um was about the channel 8 support um decrease on boards and commissions

the environmental advisory board and advisory boards in general are intended to really help council by being a sort of extension

the charter provides that boards and commissions shall have five members with some exceptions

why would we not be able to work on appointing a panel fairly quickly after

we need to put in to play a recruitment schedule for the new panel

the police oversight panel they've also been focusing on that component including the structure of the panel

it's just unrealistic for us to say oh let's have a board and commission go off and do some stuff on their own time

THE PROPOSITION THAT SHE HAD FOR POSSIBLY THE CHARTER AMENDMENT THAT WOULD ALLOW NONRESIDENTS TO

we're going to provide an opportunity for them to be interviewed uh before our uh last business meeting

the next question is do we have it in us to finish out the board and commission appointments

I would frankly rather put off boards and commissions and focus on Co response tonight

AND I WOULD I WOULD ALSO DO THE BOARD AND COMMISSION APPOINTMENTS REACTION

IN TERMS OF BOARDS AND COMMISSIONS IF WE DO KNOW EXTENDED TO AN UNKNOWN DATE

HAS HAD HERS IN THE WARM OBJECTS TO BOARD AND COMMISSION APPOINTMENTS MARCH THIRTY FIRST

item 4a is a discussion really about whether we should have a discussion tonight on approving board and Commission appointments

and make our appointments whether it's next three third two weeks

because we had received a request from the Arts commission that they add two more board members

boards and commissions annual recruitment applications have closed however there are four boards for which we are still accepting applications

allowing non-resident board and Commission appointments that probably doesn't go anywhere

I have an announcement regarding boards and commissions the annual recruitment is still in process

IT IS THAT TIME OF YEAR AGAIN WHEN WE RECRUIT FOR BOARDS AND COMMISSIONS.

how do you suggest connect back to the work of your specific board and Commission

or a board and Commission reports we've got 75 minutes from that

to expand membership and boards and commissions to people that have close ties to Boulder

one is we're all going to have our little slide presentations of the letters from the boards and commissions folks

there is still wide variety across our boards and commissions which essentially operate as an arm of of council

we have a lot of boards and commissions and this is very different from one of our partner commissions

I'm curious about this passive recruitment process that happens with the current Professional Standards review panel can can someone explain that to us

finally our last concern was around the recruitment process which currently is a passive process there isn't any outreach which we believe is what's contributing to possible composition issues

THAT THERE IS A SENSE OF DECORUM THAT MUST BE MAINTAINED

COUNSEL EXPECTATIONS OF APPROPRIATE BEHAVIOR FOR BOARD AND COMMISSION MEMBERS

the perennial board and commission recruitment announcement which is we are still recruiting for the two boulder junction access district boards

we're still recruiting for a few boards and commissions appointments

so we continue recruiting for our boards and commissions we did do some interviews tonight

to be fair to all the other boards and commissions my recommendation would be to stick with the rules

I assume that format will continue to be used for board and Commission input

most boards and commissions do not provide their they're provided the opportunity in December to provide an annual letter to Council

WE HAVE TWO SEATS AVAILABLE ON THE TAB WHICH IS HEAD DESIGN ADVISORY BOARD CORRECT AND ONE APPLICANT

ARE ACCEPTING NOMINATIONS FOR BOARDS AND COMMISSIONS THROUGH FRIDAY FEBRUARY FIFTEEN.

so with that I'm prepared to wrap up the conversation on boards and commissions do you all want to stretch

the water resources advisory board has some of the most technically gifted people in Boulder who serve on our boards and commissions

two questions for council related to your reports from your boards and commissions

discuss that this at the retreat when we come to each of the boards and commissions letters

THE QUESTIONS THE COUNCIL OPPOSED TO ITS BOARDS AND COMMISSIONS.I SENT

WE HAVE OPENED RECRUITMENT FOR THE HOUSING ADVISORY BOARD

WERE MEMBERS OF THE CITY'S HUMAN RELATIONS COMMISSION THE COUNCIL IS NOT SUPPOSED TO BE INVOLVED IN HIRING

if we had just done a recruitment I think we just went through the applications and we had a council meeting

I as I said they can just simply appoint someone so and I don't want to put you on the spot

they often do a mid-year recruitment because they have some openings on other boards

it's not rotating like any of your other boards and commissions are they were all appointed by the city manager

WELL MORE THAN CLEAN UP CLEAN UP SOME OF OUR LANGUAGE WITH RESPECT TO BOARDS AND COMMISSIONS

it looks specifically at the effort to remove the requirement of a lector to be on boards and commissions

allow the council to change from five or decide five to seven on any board created

the Charter Committee has recommended that the council makes some consider making some changes related to boards and commissions

we would really appreciate Tabs encouragement of increased collaboration between tab and planning board there are a lot of activities

every year after the new board and commissions appointees are made we meet for our tab retreat which is going to be held next week

none of these except for the Planning Board are appointed by City Council so they're all answered to the city manager

currently there are twenty about half are more purely advisory and half are more technical in nature

I heard that we have at least a dozen people who have expressed interest in this board if you do create it

we've talked about how do we empower them more we're picking art experts and on our boards

anybody that previously applied for the Human Relations Committee Commission earlier in the year will be considered unless they have noted otherwise

this was a suggestion that will also involve the boards and commissions in this discussion

we've heard directly from just as individual council people about some frustration that certain of the board members have

the Charter committee recommended adding four more commissions to the Charter

I LOOK AT YOUR CHART WHICH IS BOARDS AND COMMISSIONS APPLICATION NOTICE